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Creating Hybrid Events

Set up events with both in-person and virtual attendance options

What is a Hybrid Event?

A hybrid event combines in-person and virtual attendance, allowing you to reach a wider audience while maintaining the benefits of face-to-face interaction.

webMOBI's Zoom integration tracks both audiences separately, giving you insights into engagement patterns and attendance metrics for each group.

1

Create a New Event

  1. Navigate to Dashboard → Events
  2. Click "Create Event"
  3. Fill in basic event details (title, date, location)
  4. Under "Event Format", select "Hybrid"
  5. Enable "Zoom Integration" toggle
2

Configure Hybrid Settings

In-Person Capacity

Set maximum venue capacity for physical attendees

Virtual Capacity

Configure Zoom meeting capacity (based on your plan)

Registration Options

Allow attendees to choose their attendance mode during registration

3

Add Hybrid Sessions

For each session in your agenda:

  1. Go to Sessions tab
  2. Click "Add Session"
  3. Select Format: "Hybrid"
  4. A Zoom meeting link will be automatically generated
  5. Configure session-specific settings (waiting room, recording, etc.)

Best Practices

  • Test before launch: Run a test session with team members attending both in-person and virtually
  • Audio/Video setup: Ensure quality microphones and cameras for virtual audience
  • Engagement plan: Plan activities that engage both audiences (Q&A, polls, chat)
  • Clear communication: Send separate instructions for in-person vs virtual attendees

Next Steps

Your hybrid event is ready! Learn how to track attendance for both audiences.

Tracking Attendance →Back to Guide